iCrew features: everything a rowing club runs on, in one place

iCrew is club management software built by rowers, for rowing, outrigger canoe and dragon boat clubs. More than 190 clubs in 9 countries use it to run their rosters, practices, line-ups, boats, bookings, payments and safety on the water. It runs in any browser and in the iCrew app for iPhone and Android.

Premium features need a Premium subscription. Everything else is in both plans.

Members and teams

One up-to-date list of everyone in the club, organised the way your club is organised.

Member roster

Contact details, teams, membership status and last sign-in for every member in one searchable list. Export the roster or collect email addresses in one click.

Teams and squads

Put members and coaches on teams such as juniors, novices, masters or competitive squads. Each team sees its own sessions, line-ups and messages.

Athlete profiles

Rowing-specific profiles, including a cox-only setting, that coaches use when building line-ups.

USRowing membership and waivers

Import USRowing membership and waiver status so coaches can see who is cleared to row.

A home page for every role

Athletes, coaches and administrators each get a home page with the things they use most: today's line-up, bookings, payments, teams, reports.

Parents

Parents of junior rowers can see payments, forms and volunteer hours without emailing the club to ask.

Practice sessions, attendance and line-ups

Know who is coming before practice, and have the boats set before anyone arrives.

Practice line-ups by boat and seat, with oars and coxswain
Practice line-ups by boat and seat

Practice session plans

Schedule practices for each team with the workout plan attached. Sessions show on the club calendar and on each athlete's home page.

Attendance plans and Dates Away

Athletes say ahead of time whether they will be at each practice. Dates Away lets them mark a vacation or exam week in one step.

Check-in

Take attendance at the boathouse, from a coach's phone or from a check-in kiosk, and keep a record for every athlete.

Practice line-ups on any screen

Drag and drop line-ups on a computer, or set them seat by seat on a phone. Plan by boat size (1x to 8+) and pick the boat later. Assign oars, see average crew age, and choose whether line-ups are shared with athletes.

Coxswain rotation

Coxswain credit helps coaches keep a fair cox rotation across the season.

Coach's hours

Track the hours each coach works.

Substitute coaches Premium

Post sessions that need a substitute coach and let available coaches pick them up.

Boats, oars and the boathouse

Every shell and set of oars accounted for: where it is, who has it, and whether it is fit to row.

Equipment inventory

Boats, oars and other equipment with type, rigging, owner and notes. Private boats and club boats live side by side.

Boat and equipment bookings Premium

Members book boats and oars from a phone or computer. Club rules set the longest booking and how far ahead members can book, and iCrew checks for clashes with practices and other bookings.

Today's boat reservations and who is on the water
Today's bookings, and who is on the water

On-the-water logbook Premium

See who is out, in which boat, and when they are due back. Each member builds a rowing history of their outings.

Damage reports

Anyone can report damage with a photo. The right people get an email alert, and repairs are tracked until the boat is back in service.

Incident reports Premium

Record safety incidents on and off the water, with photos, so the club has a full record.

Kiosk mode Premium

Leave a computer or tablet open at the boathouse for the logbook, check-in and bookings, without each person signing in.

Boathouse TV screen

A wall screen for the boathouse showing who is on the water, today's line-ups, the weather and a club notice.

Safety on the water

Boat location tracking is one of iCrew's key safety features.

Boat location tracking Premium

Rowers share their location from the iCrew app while they are out, so coaches and the club can see every boat on a map and know when everyone is back.

Pace and split analysis

Each tracked row shows a map trail coloured by pace, a pace chart and 500 m splits.

Works with CrewNerd and RowingCoach

Rowers who already use CrewNerd or RowingCoach on the water can send their tracking to iCrew from those apps.

Coaching tools

Tools built for the launch, the erg room and selection.

iCrew Timing Premium

Time pieces from a phone on the launch, for sprint or head-race starts. Several coaches can share the work, one at the start and another at the finish. See how it works.

Seat racing Premium

Run seat races with iCrew Timing and get results that account for each swap.

Launch view

A phone page for coaches and coxswains on the water with a stopwatch, a stroke-rate counter, the session plan and the line-ups.

CrewTimer export Premium

Send line-ups to CrewTimer to time races with it.

Test results

Record erg tests and other test results for each athlete and compare them over time.

Concept2 Logbook

Athletes can link their Concept2 Logbook account and bring their erg workouts into iCrew.

Athlete journals

Athletes keep training journal entries, which they can share with their coaches.

Regattas

From entries to line-ups on race day.

Regatta line-ups

Build line-ups for every event and share them with the team.

Race counts

See how many races each athlete is entered in, so no one is over-entered.

Fees, payments and registration

Collect dues and program fees online, and see who has paid without chasing anyone.

Online fee collection

Members pay dues, program fees and other charges online through iCrew's PaySimple integration, available to clubs based in the United States. A small per-transaction fee applies. Clubs outside the United States can collect fees online through iCrew's PayPal integration.

Guest payments

Visitors and people new to the club, such as learn-to-row participants, can pay selected fees without an iCrew account. The club chooses which fees allow this. Guest payments also go through PaySimple, so they are for clubs based in the United States.

Program registration

Open registration for seasons, camps and programs, and collect the details and payment together.

Document tracking

Keep track of the forms and documents each member has to hand in, and see who is still missing one.

Communication

Reach the right people, the way they read things.

Email and text messages

Message a team, a practice session, a line-up or the whole club, and keep a history of what was sent.

In-app messages and notifications

Announcements appear inside iCrew and as notifications from the iCrew app.

Team chat Premium

Chats for teams and groups, with photos, kept inside the club instead of in personal group texts.

Club calendar

Practices and events on one calendar, which members can add to the calendar on their phone.

Running the club

The administrative work that keeps a volunteer-run club going.

Club admin portal on a phone: teams, members, fees, reports
The admin portal, on a phone

Forms, surveys and elections Premium

Build forms and surveys, see the results, and run club elections inside iCrew.

Volunteer hours

Members log volunteer hours, and admins can see each member's total.

Event task sign-ups Premium

List the jobs for a regatta or club event and let members sign up for them.

To-do lists Premium

Assign tasks to members and track them to done.

Reports

Reports on attendance, payments, documents, equipment and more, for admins and coaches.

Custom dashboards Premium

Dashboards each user can arrange for themselves, with the tiles they use most.

Your club's colours

iCrew takes on a colour theme that matches your club logo.

Document storage

Store club documents in iCrew: up to 75 MB on Standard and 250 MB on Premium.

Phones, apps and integrations

iCrew is cloud-based and works in any browser on any device.

iCrew app for iPhone and Android

Apps in the Apple App Store and Google Play. Line-ups, attendance and iCrew Timing are designed for phones. Get the app.

Integrations

USRowing, PaySimple (US clubs), PayPal (clubs outside the US), Concept2 Logbook, CrewNerd, RowingCoach and CrewTimer.

Outrigger canoe and dragon boat

Line-ups and equipment work for outrigger canoe and dragon boat clubs as well as rowing.

Common questions

Quick answers for clubs looking at iCrew.

What is iCrew?

iCrew is club management software for rowing clubs, and for outrigger canoe and dragon boat clubs. It covers members, teams, practices, line-ups, equipment, boat bookings, the logbook, location tracking, payments and communication. It has been in use since 2016.

How much does iCrew cost?

Standard is $0.75 per member per month ($20 minimum). Premium is $1.00 per member per month ($30 minimum). Billing is monthly with no long-term contract, and there is a one-time $59 on-boarding fee. See the pricing section and the terms.

Is there a free trial?

Yes. Clubs can try iCrew free for up to 45 days with up to 20 members. Start a trial.

What is the difference between Standard and Premium?

Standard covers rosters, teams, attendance, line-ups, equipment, damage reports, test results, messaging and fee collection. Premium adds boat bookings, the on-the-water logbook, location tracking, iCrew Timing, kiosk mode, team chat, forms and elections, incident reports and more. Features marked Premium on this page need a Premium subscription.

Does iCrew work on phones?

Yes. iCrew runs in any browser, and there are iCrew apps for iPhone and Android. Line-ups, attendance and iCrew Timing were designed to be used on a phone at the boathouse or on the launch.

Can members pay club fees online?

Yes. Clubs based in the United States use iCrew's PaySimple integration, where a small per-transaction fee applies, and can also let guests pay selected fees without an account. Clubs outside the United States can collect fees online through iCrew's PayPal integration.

Who builds and supports iCrew?

iCrew was designed and built by rowers. Support comes straight from the developer, and many features were added at the request of clubs that use it.

Try iCrew with your club

Free for up to 45 days and 20 members.

Start a free trial See pricing